Or do you still want a macro solution? We have a trivial problem regarding how to run a simple macro button. So I have a fairly large pivot table running for a sales database, and would like tom ake it more user friendly with a macro that will collapse all the fields in that particular table so the user can start again. Last Modified: 2012-05-09 . How To Group Pivot Table Dates. So here we go! Thanks . Active 3 years, 6 months ago. Thank you, AEDLA. Now you can expand and collapse these groups in the same way that you can in a spreadsheet without a Pivot Table. For example, to expand all row fields, right-click the first pivot item within the first field, select Expand/Collapse, and then select Expand Entire Field. Notice that Excel has added the Region field as a row label under product. Or you can post your issue to MSDN forum for Excel to ask if there are codes can help you solve this issue. Although this sheet has in all 4 pivots the actuals sheet has more than 10. Shortcuts To Expand/Collapse Pivot Table Field. 401 Views. I want to select a field in a pivottable, and then be able to click a macro button to toggle the "collapse/expand" entire field. Pivot Tables Guide; VLOOKUP Guide; ALT Codes; Excel VBA & Macros; Excel User Forms; VBA String Functions; Members. Login; Blog; Excel Webinars; Excel Add-ins; Excel Forum. Be very careful if using this macro! Quickly Change Pivot Table Field Calculation From Count To Sum ; Dynamically Change A Pivot Table's Data Source Range; Dynamically Change Every Pivot Table Data Source Range Inside A Workbook; 5 Different Ways To Find The Last Row Or Last Column … I suggest you submit your feedback on our Excel UserVoice as it is the direct way for product developers to know users’ requirements. If you add one more name in cell A10 and enter the advance amount given to him in cell B10, the above formula using the Named Range won’t include this amount in total. I suggest you can use the Collapse Field option to collapse these fields one by one as a workaround. STEP 1: To expand your field, right click on a part of the chart, and go to Expand/Collapse > Expand Entire Field. For some reports fields are collapsed. First, you can expand and collapse Pivot table fields by double clicking. I want to be sure that when I save the qvw that all are fully collapsed and ready for users. http://www.contextures.com/excelpivottableexpandcollapse.html Visit this page to download the sample file, and for written instructions. The ClearTable command in this macro will also remove calculated fields, calculated items, custom items and grouping. In Excel, when we create a pivot table which contains some expand or collapse buttons, which can help us to expand or collapse the items in the pivot table as below screenshot shown. Hey guys Need your help with VBA and pivottables. STEP 2: Now let us collapse this back, right click on a part of the chart, and go to Expand/Collapse > Collapse Entire Field. You can also use the expand and collapse feature to actually add fields to your pivot table. Dec 13, 2020. cpv. Step 5: Now, it will ask you whether to group rows or columns.Since we are grouping “Rows,” choose rows and click on ok. Subscribe for Weekly Excel Tips and Tricks Helpful tutorials delivered to your email! willm57; Sep 25, 2020; Excel Questions; Replies 1 Views 426. This works to change the AlwaysFullyExpanded option to false but does not actually Collapse All. Hi Bill, I have many sheets with many pivot tables. In addition, you can expand or collapse all members for each field in an Online Analytical Processing (OLAP) data source. Any help would be appreciated. Microsoft Excel; 3 Comments. 'Collapse Pivot Field pf.ShowDetail = False 'Expand Pivot Field pf.ShowDetail = True End Sub. report. Hello, I thought I would try to write a macro to expand and collapse a pivot field. Use this macro to prevent a specific pivot item from expanding in a pivot table. I recorded both expanding and collapsing the pivot field in the macro recorder and tried to combine the two with an if statement but it is failing on the first line of the macro with a "Run time erro 1004: application defined or object defined erro" message. The options of 'Expand Entire Field' and 'Collapse Entire Field' can also be accessed in the 'Active Field' group of the 'Options' tab under the 'PivotTable Tools' tab on the ribbon (remember to select a cell in the rows or columns area of the report). The 1st column heading of the pivot table is "B6' on my worksheet. Can you conditionally expand and collapse a field in an Excel Pivot table. Hi everyone The command PivotAlwaysFullyExpanded works well for expanding a Pivot Table completely, but when collapsing the table, it can only collapse it down to the previous manual selection of [+] and [-]. I want a button on a worksheet that will expand or collapse a pivot table (1st column only) so the users don't have to use the menus. share. The Expand/Collapse button isn’t available in the Legend(Series) area now. 0. But, sometimes, we don’t want others to expand or collapse the items. unsolved. The correct way to secure a consistent behaviour regarding collapse/expand status of a dimension in a pivot table, is to base the collapse/expand information on the load order of the values in the dimension. I'm a complete noob at VBA and macros so any help will be a godsend! Hello, I thought I would try to write a macro to expand and collapse a pivot field. For example, if we double-click an item in the product field, Excel offers to add additional detail in the form of another field. Thanks, Cliff * Beware of scammers posting fake support numbers here. Viewed 28k times 5. Just in case you're not already aware of it, you can manually expand all row fields or columns fields in one go without having to do it for each field. In this tutorial, we will learn how to collapse multiple columns. C. Share: Facebook Twitter Reddit Pinterest Tumblr WhatsApp Email Share Link. You can also see the details that are used to aggregate the value in a value field. Also this code should ignore sheet with name "Pivot_No Change" save. Sign in to vote. Sep 26, 2020. (Post edited and removed unnecessary info). Using a macro to 'Collapse all' in a pivot table? hide. More Great Posts Dealing with Pivot Table VBA. You can select the last level in your pivot table and click the Collapse Field option then you will find you can collapse them one by one. If you want to check how many level does the pivot table have at a glance, then you should definitely try this. If you enjoy using mouse, you might enjoy this since this shortcut does not require you to touch the keyboard at all. The '+/- Buttons' on the left of each item, allow you to Expand or Collapse items within the Pivot Table report. I've created a pivot table in VBA full of string data, but can't seem to collapse all the fields in the pivot table, how would I do this? There is only one method .ShowLevels is available. The following macro will loop through all the pivot items of the grouped Days field, and change the number formatting to a custom format. Pics of : Pivot Table Field List Excel 2010 Keeps Collapsing . Therefore to expand all the levels available in a sheet you can pass the maximum possible level number i.e. Just remember that the item is NOT going to contain the year, since the item is not an actual date. dking_wri asked on 2012-05-08. M. C. Question; vba code to auto expand and collapse fields in a pivot table. 6 comments. Sub ExpandCollapse() Dim PT As PivotTable Dim PF As PivotField Dim showBool As Boolean Dim PI As PivotItem Set PT = Sheets("Pivot").PivotTables(1) Set PF = PT.PivotFields("Client") 'Determine where we are already hidden or not showBool = PF.PivotItems(1).ShowDetail 'Change all items to be either hidden or visible For Each PI In PF.PivotItems PI.ShowDetail = Not (showBool) Next PI End … Is it possible to collapse detail in a pivot table, at a global level, based on the value of a particular field. Figure 1 – How to collapse cells How to Collapse Rows within a Group. These pivots are created via an existing macro. Step 6: The moment you click on “Ok,” you can see a joint line on the left-hand side. Need macro help filtering pivots. Figure 3 – Pivot Table Fields. Friday, November 30, 2012 4:57 PM. STEP 1: To expand your field, right click on a part of the chart, and go to Expand/Collapse > Expand Entire Field With just that, your Pivot Chart has now expanded to the Sales Figures per Customer! Register as Forum Member ; MOS Tests; Cart; You are here: Home / Excel PivotTables / Excel PivotTable Expand, Collapse and Show Details. I need a way to reference the pivot field represented by the cell that has been selected. We will also learn how to expand or collapse rows and outlines in Pivot table fields.. Found the macro below in another post. Similar Topics. The solution is to initially load in the script the field that builds up the dimension so that a consistent load order is established. This is a macro version of use the Clear All command on the Ribbon's Design tab. With just that, your Pivot Chart has now expanded to the Sales Figures per Customer! Answers text/html 11/30/2012 7:45:44 PM Bernie Deitrick, Excel MVP 2000-2010 0. Misca. Without Macro: Left click pivotfield heading and click on Expand/Collapse menu, then choose "Expand Entire Field" Question was: How do you write a macro to expand all pivot table fields in Excel 2010. We can for example, add Region, and then expand and collapse region detail for each product. By default I set it to “m/d”, but you can change this to any date format for the month and day. The purpose of this button is two-fold: expanding a row and collapsing a row. Watch MrExcel Video Forum statistics. Excel PivotTable Expand, Collapse and Show Details. In this case, we can hide and disable the expand and collapse buttons. cpv; Dec 13, 2020; Excel Questions; Replies 0 Views 438. To expand and collapse pivot table fields to expand and collapse pivot table fields expand and collapse entire pivot table pivot table field list missing how to. This … Make a backup of your file first. We can group our pivot table date by month, day, quarter, week, and year; We will right-click on any date and select Group; In the Group dialog, we will find different options. 8 for both Row and Column Level numbers. 2. 2. I have created aexcel pivot reports and uploaded to sharepoint site. Expand or collapse to different levels of detail. 2 Solutions. Option 2: Shift + Scroll. This macro will remove all the pivot fields from the pivot table layout. VBA expand/collapse rows with same macro button. I can't find any equivalent commands for collapsing tables. Can this be done with a macro and a button? I am trying to find out is there any way to expand collapsed field items programmatically? Is there any way to code for the pivots in such a way that they collapse on the first row field (the pivots under the caption "Desired" in the attached sheet). Ask Question Asked 8 years, 3 months ago. Excel allows us to collapse or expand an entire row, column, outline or group of data. Step 3: Go to the DATA tab and chose the “Group” option. I recorded both expanding and collapsing the pivot field in the macro recorder and tried to combine the two with an if statement but it is failing on the first line of the macro with a "Run time erro 1004: application defined or object defined erro" message. Hit + buttons on all like when recorded for just this one: [CODE] ActiveSheet.PivotTables("PivotTable2").PivotFields( _ Step 4: Click on the drop-down list in excel of “Group” and choose “Group” again. STEP 2: Now let us collapse this back, right click on a part of the chart, and go to Expand/Collapse > Collapse Entire Field Now your Pivot Chart has gone back to showing the Sales Figures by Region! Sub Expand_All() ActiveSheet.Outline.ShowLevels RowLevels:=8, ColumnLevels:=8 End Sub VBA Code to Collapse all Outline Levels. Figure 4 – Setting up the Pivot table. Row and collapsing a row label under product = True End Sub Email Share Link can post issue! 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